Mental Elf 2024

Mental Elf Fun Run - 30th November 2024 – Mind in Mid Herts

These Rules (the “Rules”) apply to the Mental Elf Fun Run event taking place on 30th November 2024 (the “Event”) and by registering for the Event, you agree to comply with them. The Event is organised by Mind in Mid Herts.

Participant Entry

1. There is no minimum age for participants.
2. Entrants under the age of 16 must have the permission of their parent or legal guardian before registering to take part in the Event.
3. Participants under the age of 16 must be accompanied at the Event by their parent or legal guardian (or by an over 18 year old who has the permission of that participant’s parent or legal guardian).
4. We reserve the right to refuse entry to any participant who is not accompanied as required or unable to provide their event registration confirmation, photo ID or other satisfactory proof of age when requested to do so by an Event official.
5. Participants are only eligible to take part in the Event if they have paid the entry fee.
6. Where we have a right to refuse your entry to the Event under these Rules, no refund will be given.

Changes and Last Minute Arrangements

1. We reserve the right to postpone and/or cancel the Event in our absolute discretion due to factors such as (but not limited to) adverse weather conditions.
2. Mind in Mid Herts will reschedule the event if possible, however, if the event is cancelled Mind in Mid Herts will retain the money paid for tickets and consider this a donation to the charity.

General Health and Safety

1. Participants must ensure they are sufficiently fit and healthy to take part in the Event. Anyone unsure of their physical ability to take part in the Event must seek medical advice from a General Practitioner prior to the Event.
2. We reserve the right to refuse entry to the Event in our absolute discretion if for whatever reason we consider a person unfit to take part. We may also ask you to withdraw during the Event if we have concerns about your ability to complete it due to fitness, injury or otherwise. If you continue, you do so with the understanding that you absolve us of all and any responsibility and progress entirely at your own risk.
3. We take all reasonable steps to minimise the risk of injury to participants during fundraising events. There is a risk assessment process in place for the Event which aims to minimise or eliminate the risk to everyone taking part. However, by taking part in the Event, you acknowledge that it is potentially hazardous and that there may be conditions or circumstances beyond our control that can lead to unforeseen risks.
4. All participants, volunteers and spectators enter and attend the Event entirely at their own risk.
5. First aid facilities will be provided. Any major incidents should be reported to 999.
6. By taking part in the Event, you consent to receiving medical treatment administered by medically qualified personnel during the Event if required in any circumstances where you are unconscious or otherwise incapable of making a decision regarding medical treatment.

Conduct

1. Any participant that is suspected of being under the influence of alcohol or illegal drugs will be refused entry and will not be allowed to participate in the Event.

Liability

1. The volunteers, marshals and Mind in Mid Herts shall not be liable for any injury or loss to persons or their property that might occur as a result of their participation in or attendance at the Event.
2. Mind in Mid Herts will not have a coat or bag check and therefore we do not accept liability for the loss of property.

Use of Personal Data

1. By providing personal data to the volunteers, marshals and/or Mind in Mid Herts when you register for the Event, you confirm that you consent to such data being used by Mind in Mid Herts for the purposes of organising, staging and administering the Event.
2. If you provide personal data on behalf of additional entrants, you also confirm that you have obtained their consent for such data to be used for the same purposes.
3. In the case of an emergency, the volunteers, marshals and Mind in Mid Herts may pass any personal details provided (either when registering for the Event or otherwise) to the emergency services or health care professionals, and also use them for the purposes of contacting emergency contacts. If you provide personal details on behalf of someone else, you confirm that you have their consent for their details to be used in this way.
4. Participants consent to their details (which will be obtained by medical providers if participants are treated by them at the Event) being passed to the Volunteers and to Mind in Mid Herts. These details shall only be used for administration and health and safety purposes and to fulfil legal obligations (including those under the Reporting of Injuries, Diseases and Dangerous Occurrences Regulations 2013.) All medical details will be held on the Mind in Mid Herts records.

Photography/Videography

1. By taking part in the Event, all participants, volunteers and spectators agree that they are happy for their names and any video footage, stills or photographs taken of them during the Event by the Volunteers or Mind in Mid Herts (or by their service providers or agents) to be used by Mind in Mid Herts to publicise the Event in future years and for commercial and/or fundraising purposes including, but not limited to, television broadcasts, advertising, publications, marketing material, merchandise, social media, personalised direct mail, social media and other documents that may be made available to the public.
2. If for any reason you wish to withdraw photograph consent please contact event organisers prior to the event/on arrival. Close up, full face photos of those under 16 will not be taken without the parent/guardians express permission.

Sponsorship Money and Donations

1. Any monies raised in connection with the Event are held on trust for Mind in Mid Herts and must be passed to Mind in Mid Herts. We ask that you do this as soon as possible after the Event. You can:
   1. Pay in your sponsorship money online on your Just Giving page or
   2. Send cheques made payable to "Mind in Mid Herts" to: 11 Hatfield Rd, St Albans, AL1 3RR. Please include your name and ‘Mental Elf 2024’ on the back and post us your sponsorship forms.
2. You have a legal responsibility to ensure that all sponsorship monies/donations received by you for the Event are paid to Mind in Mid Herts.